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Patent-pending Human-AI coordinationHuman authority by design

Close the AI Productivity Gap

Solopreneurs, founding teams, and autonomous department heads describe visions and workflows in natural language. Hailcube coordinates vetted humans in the loop and their agents through mission-aligned Human-AI Decision Rooms and Self-running Boards and Tasks to optimize speed, cost, and quality at scale.

See how it works

Operating model

How it works

Move from intent to accountable execution without losing people, context, or evidence.

01

Design the organizational flow

Build Organizations, Divisions, Roles, and Flows. Then, attach the configs and grounded context each operating scope needs.

02

Human-AI Decision Rooms

Organization members join AI-moderated Decision Rooms and use hierarchically scoped chats, permissions, and blast-radii to evaluate consequential choices with accountability.

03

Self-running Boards and Tasks

Teams use self-running Boards and Tasks with worker eligibility, matching, assignment, peer review, and AI task checking and splitting.

04

Measure and improve

Track Metrics, Budgets, change-management Corrections, operation lineage, AI Inferences, and systems-of-record outcomes.

Hailcube is an OS for AI-native orgs—not another PM copilot. Context-aware AI drafts high-leverage Tasks for humans in the loop and suggests vertical agents, workflow loops and graphs, prompts, and more—so people can focus on judgment, deliberation, and voting. It keeps execution in connected systems of record aligned with the organization’s vision, high-level Flows, mission, values, and principles.

One connected operating context

Artifacts hold the work. Widgets help operate it.

Each durable artifact has a clear place in the organization; reusable widgets expose the appropriate governance, collaboration, configuration, execution, and measurement jobs.

Artifact map

Durable organizational records
01

Organization structure

02

Operating logic and work

03

Grounding and measurement

Artifacts and select widgets can be managed through permissioned APIs.

Workspace widgets

The host artifact determines which controls are available and what permissions or governance they require.

Scoped by artifact, role, and permission

Governance

  • Related Decision Rooms
  • Corrections
  • Permissions
  • RACI
  • Blast Radius

Collaboration

  • Chat
  • Related Work

Configuration

  • Configuration & History
  • Worker Eligibility

Measurement

  • Metrics
  • Budgets
  • Worker Affinity & History
  • AI Inferences

Inside Hailcube

One interface from organizational design to accountable delivery

Real product surfaces share scoped context across decisions, work, people, metrics, and history.

Organization workspace
Mission, people, finances, governance, and chat stay together in one scoped Organization workspace.
Flow designer
Natural-language operating logic becomes a visible Flow graph of connected steps, controls, scoped roles, and governed change.
Human-AI Decision Rooms
AI-moderated Decision Rooms keep participants, rationale, voting, and accountable decisions in context.
Self-running Boards and Tasks
Self-running Kanban Boards sequence Tasks, match workers and reviewers, and coordinate assignment and human review/fix loops.

Vetted Human-in-the-Loop Network

The people are part of the system

Hailcube helps organizations source, vet, train, match, and coordinate the humans who work alongside agents. We:

  • Source network talent through academic, professional, and technical communities across major global markets.
  • Match work using skills, availability, organizational affinity, work history—including contributions to organizational artifacts—and reputation signals.
  • Build a reusable evidence profile across structured vetting, training, and experiences.
  • Let agents accelerate execution while humans retain review, decision authority, and accountability.

10-part vetting and training profile

These evidence areas form a living profile; they are not treated as one simplistic, linear test.

  1. 01Profile LinksVerify authored work and professional evidence across code, research, design, media, and regulated fields.
  2. 02Awareness & Taste SignalsMap technical, business, and geopolitical literacy across consumed podcasts, news, literature, and media.
  3. 03CredentialsCapture independently verifiable education, examinations, certifications, and qualifications.
  4. 04MCQsTest broad interdisciplinary, STEM, and online work foundations with auto-graded questions.
  5. 05Free-Response QuestionsAssess written reasoning and applied problem solving across interdisciplinary areas.
  6. 06AI ChatsEvaluate interactive reasoning, communication, and AI use across concepts taught at R1 US universities.
  7. 07Live Video InterviewsProbe project, system-design, technical, and soft-skill judgment.
  8. 08ReferencesValidate reliability, collaboration, and delivery history with reference contacts.
  9. 09ID & Reference ChecksConfirm identity with Didit and validate reliability via professional and emergency references.
  10. 10LegalComplete confidentiality, IP, data protection, work-eligibility, and engagement terms.

Vetting is the beginning, not the end

Initial evidence establishes a candidate profile. Matching, invitations, task outcomes, peer reviews, stakeholder feedback, decision room participation, artifact maintenance, reputation, and lifelong learning keep that profile current after approval.

See the talent journey

Choose the right humans in the loop for each Task or Flow

Combine your existing team with vetted network talent, and then control where each person can work, review, and approve.

Expand options

Bring your own team

Add your local employees, place them in the relevant organizations, divisions, and flows, and grant scoped permissions for specific reviews and approvals.

U.S.-person talent

Typical rates from $100/hr. Select U.S.-person specialists when required by applicable law, contract, or access policy (useful when targeting specific U.S. markets).

Examples include certain ITAR- or export-controlled defense and sensitive-technology/IP work, specific compliance-heavy systems, federal or national-security programs, and regulated infrastructure or security functions.

Global talent

Typical rates from $25/hr. Use vetted specialists for work such as full-stack development, agentic engineering, CAD, back-office automation, and marketing or media production.

Most commercial work can draw on qualified global talent.

Eligibility and access controls must be verified for each Task or Flow node; classified work may require citizenship, security clearance, and additional authorization beyond U.S.-person status.

Configure eligible talent by work sensitivity

Worker Filters on Tasks and Flow Nodes define who is eligible before matching, so access requirements travel with the work.

Expand example
01
Restricted core work

Proprietary algorithms, export-controlled systems, and high-consequence deployment infrastructure or production databases. Configure Worker Filters for specific members of your organization, and then limit repository, file, and system access.

02
Controlled product development

Agentic full-stack or CAD engineering and regulated software. Configure Worker Filters for vetted specialists under explicit IP-assignment and non-disclosure/non-compete terms, segmented repositories, and approved access requirements.

03
Broadly distributable work

Agentic frontend development, scripting, open-source projects, back-office automation, and marketing or media production. Configure Worker Filters for qualified talent with scoped access.

Illustrative allocation

A company may configure Worker Filters so its restricted core work Tasks (~5% of work) stay with founders, the local team, or authorized U.S.-person specialists (if targeting specific U.S. markets); controlled product-development Tasks (~45% of work) might match vetted India- or Kenya-based engineers under explicit IP/NDA/DPA/non-compete terms and segmented repository access, referencing legal best practices used by Fortune Global companies, local PEO/EOR/COR providers, or online freelancing platforms; and modular, broadly distributable Tasks (~50% of work) may match vetted talent across English-speaking Commonwealth markets in South Asia and East/West Africa.

Enterprise and regional context: 35% of the Fortune Global 500 and 67% of the Fortune Global 30 operate capability centers in India. India, Kenya, Nigeria, Tanzania, and Uganda are U.K. Commonwealth members. Nepal and the U.K., Algeria and France/the E.U., Egypt and the U.S./U.K., and Ethiopia and Italy/the E.U. share significant ties respectively (1, 2, 3, 4). Together, these countries span 2–3B+ people, vast knowledge-worker markets, and deep pools of outlier talent. Work-allocation percentages are illustrative.

ID and Reference Checks

Government-ID plus professional and emergency references by default; layer on more via org-training modules when your work needs it.

Expand details

Hailcube's default talent bar is government-ID verification (Didit) plus professional and emergency reference checks. That fits solopreneurs and medium-sensitivity projects that want a real-person signal without buying a separate background-check stack.

For references, each talent lists professional referees and emergency contacts. We text each contact a one-time code from our Twilio number and email a signed, time-limited form link from inbox@hailcube.ai. They open the link, enter the code, and either submit 1–5 ratings (professional reference) or simply confirm they are reachable (emergency contact)—so you get a live human signal, not a self-attested phone book entry.

If you need more—for highly sensitive, regulated, or government work—run those checks yourselves (or with a specialist) and record completion on Hailcube via org-training modules (organization-owned training/attestation records workers complete so you can treat them as trained/verified for your policies). Then filter eligible people with Worker Filters (eligibility rules on Tasks and Flow nodes that require that org-training mark before matching).

  • Background screens for our supported countries (US, IN, KE, NG, UG, TZ, NP, EG, DZ, ET): consider Veremark, Checkr (stronger US), Certn, or GoodHire—pick based on country coverage and whether you need live database pulls vs. candidate police certificates (common for EG/DZ/ET/NP).
  • Extra ID / national-ID database checks beyond Didit's document+biometric path: Smile ID covers African authority databases well (NG/KE/UG/TZ and related corridors); India often needs a local or specialist national-ID pack—keep Didit as the global document check, then record extras via org-training modules.
  • Any other contracts, clearances, or vendor packs your counsel requires—complete them outside Hailcube, then mark the worker via org-training modules so Worker Filters can enforce them on sensitive work.

Illustrative leverage model

Build leverage, not headcount

The AI-native organization inverts the traditional staffing pyramid: automation scales execution while human attention concentrates where skill, context, authority, and accountability matter most.

01AI agents
Repeatable, high-volume execution
02Vetted global specialists
Scalable expert work
03U.S.-person specialists
Restricted work—segment folders and repositories by access need
04Your local team
On-the-ground trust building, key relationships, review, and approvals
05Founders and department heads
Vision and direction setting, strategic planning, and consequential decisions

Relative widths communicate operating leverage, not promised or prescribed staffing percentages.

Transparent, usage-aligned pricing

Pay for the work Hailcube coordinates

No seat bundles or opaque subscriptions. Charges follow the people, AI, and connected systems that actually perform the work.

Vetted specialists

Published hourly rate, starts from $25/hr

Pay each specialist's visible rate for tasks or reviews completed, with peer review scores factored into final pay. Hailcube's AI management fee for task decomposition, matching, coordination, quality control, and alignment is factored into the published rate.

Tracked work sessions may include periodic proof-of-work screenshots and AI-generated activity summaries. AI-assisted submission checks and peer reviews help validate progress, quality, and high-leverage AI tool use.

AI management tokens

Per Token (After Credits)

Billed only after AI work runs, management tokens cover Task decomposition and refinement, matching, retrieval, chat and ADR summaries and interventions, Flow alignment, vetting and profile review, work-session or media analysis, etc.—including inference, orchestration, governance, and quality controls.

Eligible organizations receive $10 in AI-only starter credit.

Rates by capability
  • Multimodal + ReasoningInput / 1K: $0.05 · Output / 1K: $0.15
  • Fast AIInput / 1K: $0.025 · Output / 1K: $0.075
  • Embedding / Search indexingInput / 1K: $0.001
  • Audio transcriptionPer audio hour: $1.80

1,000 tokens is very roughly 750 words or 1 image taken on an iPhone or Android.

To save on costs at scale, your system-of-record and codebase can leverage dedicated AI inference providers and open-source models to handle the heavy lifting (e.g., summarization, image captioning, transcription, embedding), sending/uploading only management-relevant context (text, files, images, audio, video, etc.) to Hailcube as management token input (e.g., artifact and org file/resource upserts).

How Hailcube chooses
  • Multimodal + Reasoning: generally analyzes work-session and vetting screenshots, images, credentials, and video frames; handles rate and hours estimates and extension reviews.
  • Fast AI: generally handles live Task checking, structuring, refinement, combining, and parallelization; chat and ADR moderation, guidance, and summaries; matching-query optimization; and vetting, profile, work-history, and media summaries.
  • Embedding / Search indexing: generally indexes organizational, artifact, and worker-profile context and embeds retrieval and matching queries for semantic search.
  • Audio transcription: generally transcribes uploaded audio, video audio tracks, and vetting-interview audio; video analysis also uses frame analysis and Fast AI summarization.

Each operation uses a predefined capability—or, for video, a predefined multi-capability pipeline—then deployment configuration maps it to the selected model and provider. The allocations above are general and may vary over time or by situation as models, providers, and routing configuration evolve.

Illustrative examples
  • Multimodal + ReasoningThe team tracks 5 people working 20 hours per week with AI-analyzed screenshots · About 430 worker-hours per month × 6 screenshots per hour = 2,580 screenshots; about 1,000 image-input tokens plus up to 90 output tokens each$163.83
  • Fast AIThe team runs 1,000 Fast AI operations across Task checks and refinements, summaries, chat and ADR guidance, matching-query optimization, and vetting or profile reviews · About 1,000 input tokens plus 250 output tokens per operation$43.75
  • Embedding / Search indexingA small team adds 5,000 pages of dense English context in a month · About 500 words per page = 2,500,000 words, or roughly 3,333,000 tokens$3.33
  • Audio transcriptionThe team transcribes 5 total hours of audio drawn from 40 audio or video files$9.00

Your employees

$5 per worker hour overseen

When Hailcube coordinates work assigned to your own employees, the $5 hourly oversight charge uses the task's hours estimate (not tracked work-session time).

Contractors and organization visionaries do not incur this employee-oversight line item.

Connected context

Sync and upload context

Sync supported Google Drive, GitHub or Git, and forwarded email data—or push records through the API and upload files—without a separate Hailcube ingestion fee.

Uploading or syncing organizational context is free. Content may then be extracted, embedded, captioned, transcribed, or summarized as metered AI management usage; actual cost follows tokens and media processing, not file size. See Rates by capability and Illustrative examples in the AI management tokens column.

Grounded by your tools

Connect your systems of record

Bring source material and implementation systems into the same accountable context as decisions and work.

Google Drive
Box
GitHub / Git
Email
API
Upload

Extend Hailcube through APIs for organization-specific integrations, with uploads for files and context.

Book a demo

Map your first AI-native workflow

Bring a vision, department, or recurring workflow. We'll explore how Hailcube could structure its artifacts, decisions, talent, execution, and feedback loop.

Open the Hailcube calendar to choose an available meeting time.

View available times

Prefer email? Contact inbox@hailcube.ai.

Ready to build your AI-native organization?

Start with one vision or workflow, then give people and agents the context, governance, and operating structure to execute it.

Apply as talent